Privacy Policy

Information We Collect

We collect and process the following categories of personal data:

• Employee & User Information: Full name, email address, contact details, job title, department, and employment status.
• Authentication Data: Usernames, passwords, and security credentials for platform access.
• HR & Payroll Information: Employee records, salary details, benefits, leave requests, and performance reviews.
• Usage Data: Log files, IP addresses, device information, and activity tracking on the platform.
• Document Management Data: Uploaded documents related to human resources, employment contracts, policies, and work-related submissions.
• Geolocation Data: Real-time location tracking for attendance, security, and operational efficiency.

How We Use Your Information

The collected data is used for the following purposes:

• Human Resource Management: Employee record-keeping, payroll processing, leave management, and performance evaluation.
• Access Control & Security: Authentication, authorization, and fraud prevention.
• Platform Optimization: Enhancing user experience, troubleshooting issues, and conducting system maintenance.
• Legal & Compliance: Ensuring adherence to company policies, labor laws, and regulatory requirements.
• Geolocation Functionality: Tracking employee attendance, optimizing office resource allocation, and ensuring workplace security.

Legal Basis for Processing

We process personal data based on one or more of the following legal grounds:

• Contractual Necessity: To fulfill employment and HR-related obligations.
• Legitimate Interests: To maintain an efficient and secure HR platform.
• Legal Compliance: To meet regulatory and legal requirements.
• Consent: When required, we seek explicit consent for specific data processing activities, including geolocation tracking.

Data Sharing & Disclosure

We do not sell or rent user data. However, we may share personal data with:

• Internal Departments: HR, Finance, and IT teams for operational purposes.
• Third-Party Service Providers: Payroll processors, IT support, and legal consultants, ensuring compliance with data protection laws.
• Regulatory & Legal Authorities: When required by law or to protect company interests.
• All third parties are contractually obligated to maintain data security and confidentiality.

Data Retention

We retain personal data for as long as necessary to fulfill operational, legal, and regulatory requirements. Data that is no longer needed will be securely deleted or anonymised.

Data Security Measures

We implement robust security measures, including:

• Encryption of sensitive data
• Access control and authentication protocols
• Regular security audits and compliance checks
• Secure storage and backup solutions

User Rights

Users have the following rights regarding their personal data:

• Access & Correction: Request access to and correction of inaccurate data.
• Data Deletion: Request deletion of data no longer required for processing.
• Objection & Restriction: Object to certain data processing activities.
• Data Portability: Request transfer of personal data to another platform where applicable.
• Geolocation Preferences: Users may manage their geolocation tracking settings within the platform.

To exercise these rights, contact us at - Info@Krystaldigitalng.com

Cross-Border Data Transfers

If data is transferred outside Nigeria, we ensure compliance with relevant data protection regulations, including adequate safeguards for international transfers.

Changes to this Privacy Policy

We may update this policy periodically. Users will be notified of any significant changes via email or in-platform notifications.

Contact Information

For questions or concerns regarding this policy, contact us at:

Krystal Digital Solutions Limited

8 Huambo Crescent Wuse Zone 7 Abuja

+234(1)2952086

By using the ORM platform, users acknowledge and agree to the terms outlined in this Privacy Policy.